5 Tips for Enterprises to Enhance Google Drive Adoption

Bangalore: With several cloud offerings in the market it becomes a little difficult for enterprise to choose the one that fits their budget. But enterprises do need to maximize their productivity and the best option for business is Google Cloud.

So for enterprises who already have adopted Google Cloud, how can you increase the value? How can you improve your storage system? The best answer is Google Drive.

Google Drive is a powerful collaboration platform that allows users to develop documents, spreadsheets, presentations, drawings, and business forms. With Google cloud, users can share data’s such as documents, spreadsheets, presentations, drawings, and business forms with colleagues, customers and partners. This maintains document iterations arranged, reducing the number of duplicated documents. Recently, Google Drive has been grabbing a lot of attention because of its low cost and high business value.

However the transition from the traditional methods is still slow. Enterprises are still depending on their businesses up on desktop-based tools like Microsoft Office. A successful adoption of Google Drive within an organization covers many factors such as ability of businesses and IT managements to provide better information, highlighting successful use-cases and by providing high-quality training.

With that here are 5 steps for enterprises for improving their Google Drive adoption.

#1 Communicate a clear plan:

Enterprises are still unaware of the latest trends and changes within the technology. So the first step for an excellent Google Drive adoption is to train and change the management plan within the enterprise. Factors such as technology co-existence, productivity suites and migration technique must be considered.

#2 Provide training:

The second step where enterprises must focus more is training. Training will increase users comfort level with Google Drive so that employees can primarily focus on business goals of their organization. Also, apt guidance can focus workers on organizational policies on naming documents, sharing, searching, and developing better organization ofdocuments within the Drive.

#3 Prepare a rich template gallery:

Organizations need to have a good library for all their important documents. This kind of course can assure users to store their documents with consistency and format.

Linking to templates from the corporate intranet site and allowing employees to access high-use documents like Meeting Agendas, Project Plans, Action Items Lists, Proposals and Statements of Work are the best examples.

#4 Lead by example:

Another method for easy adoption is to lead by example. Senior business and IT managers can lead the way by using Google Drive for day-to-day activities. Managers can create departmental surveys in Google Forms, share spreadsheets with their teams, create documents in Google Docs and share with teams. This also helps in boosting the employee morale, which obviously increases the rate of approval of Google Drive.

#5 Create a document library:

Making important organization-wide documents and policies available in Google Drive and sharing them with the entire organization by creating links from the corporate intranet, is the best way to augment Google Drive adoption. Organizations also need to let users know about the availability of template library. These templates must be arranged into a slick experience with corporate branding and colors. Companies also must educate users as to where they can find the most up to date information, for example in corporate handbooks, department and organization policies.